Article II - Articles of Organization
The organization exists as an unincorporated organization of its members. Its "Articles of Organization" comprise these by-laws, which may be amended or revised as described in Article XIII. In the absence of separate articles of association, the by-laws shall be deemed to be the articles of association.

Article III - Objectives
The objectives of this Organization are:

Ø To promote the welfare of children and youth in home, school and community.

Ø To bring together the home and school, that parents and teachers may cooperate in the education of the child.

Ø To develop between educators and the general public such united efforts as will secure for every child the highest advantages in physical, mental, and social education.

Article IV - Basic Policies
The basic policies of the Organization are:

Ø The Organization shall be noncommercial, nonsectarian, and nonpartisan.

Ø The name of the Organization, or the names of any members in their official capacities, shall not be used in any connection with a commercial concern, or with any partisan interest, or for any purpose not appropriately related to promotion of the objectives of the Organization.

Ø The Organization shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distribution of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office. The Organization may make time available at its meeting for candidates for Board of Education positions to present their views to the membership. Appearance of a candidate before the membership shall not be construed as endorsement of that candidate by the Organization.

Ø The Organization shall not devote a substantial part of its activities in an attempt to influence legislation by propaganda or otherwise.

Ø The Organization shall cooperate with schools to support the improvement of education in ways that will not interfere with the administration of the schools.

Ø The Organization may cooperate with other organizations and agencies concerned with child welfare; but persons representing the Organization in such matters shall make no commitments that bind the Organization without the consent of the Executive Board.

Ø In the event of the dissolution of the Organization, its assets shall be given to Scofield Magnet Middle School. In the event that said school is closed, monies shall be distributed proportionately to those schools designated to receive Scofield Magnet Middle School students.

Article V - Membership

Ø Any parent/guardian of a student at the Scofield Magnet Middle School shall be a member of the Organization.

Ø Any faculty member (teacher or teaching assistant) at the Scofield Magnet Middle School shall be a member of the Organization.

Article VI - Executive Board Structure
The Executive Board shall consist of:

Ø The officers of the Organization.

Ø The school principal.

Ø The school assistant principal(s).

Ø Four (4) committee chairpersons serving as Board Members at Large (one year terms)

Ø The Executive Board shall meet a minimum of five times in the fiscal year.

The officers of the Organization and their terms of office are as follows:

Ø Co-Presidents, two individuals, each serving a two-year term, preferably completing office in alternate years.

Ø Vice-President, Fundraising, serving a two year term, preferably completing office in alternate years with the VP Volunteers.

Ø Vice-President, Volunteers, serving a two year term, preferably completing office in alternate years with the VP Fundraising

Ø Secretary, serving a two-year term, preferably completing office in alternate years with the Treasurer.

Ø Treasurer, serving a two-year term, preferably completing office in alternate years with the Secretary.

Ø PT Council Representative, one-year term.

Ø Board of Education Representative, one year term.

Duties of Executive Board

Ø To transact necessary business in the intervals between general meetings and such other business as may be referred to it by the Organization.

Ø To approve the work plans of the committee chairpersons.

Ø To approve expenditures beyond the limits of the accepted budget, it will require a vote of the Executive Board prior to purchase, or reimbursement will be denied. Not to exceed two thousand dollars ($2,000) per expenditure. All expenditures outside the accepted budget require a vote of the Executive Board of the Organization prior to purchase or reimbursement will be denied. A vote at a General Meeting of the Organization is required to approve expenditures greater than $2,000 per expenditure.

Ø Plan representation of the Organization at meetings of the Board of Education and outside organizations whose actions impact Scofield Magnet Middle School (e.g. Planning Board, Board of Representatives).

Terms of Office

Ø Officers will be elected for the terms specified above. In the event that the position of Treasurer cannot be filled with a qualified applicant, the Treasurer may stay in the position one additional year.

Ø Executive Board members shall be elected by a simple majority vote of members present at the last General Meeting of the school year. Ballots will be counted by the members of the Nominating Committee. If there is but one nominee for any office, it shall be in order to move that the Secretary cast the elective ballot of the Organization for the nominee.

Ø New officers shall assume their official duties on June 30 of the year in which they were elected and shall serve for the terms listed above.

Nominations

Ø There shall be a nominating committee comprised of five members. Three of the members shall be elected from the Executive Board from its members, one of those individuals being a school administrator. Two members of the Nominating Committee shall be elected by the Organization.

Ø All five members of the Nominating Committee shall meet in the spring, in closed session, at which time they shall select a slate of officers. The slate shall be presented to the Executive Board in writing, signed and dated, at the April meeting. At that time, additional nominations shall be accepted from the Executive Board. The slate of officers submitted by the Nominating Committee, along with any further nominations from the Executive Board, must be approved by a majority of the Executive Board.

Ø Only those persons who have signified their consent to serve if elected shall be nominated for such office.

Ø Nominating committee will be formed in April and voted on in May, with the board in place by June.

Vacancies

Ø A vacancy occurring in any Executive Board position shall be filled for the unexpired term by a person selected by the Nominating Committee and elected by a majority of the Executive Board, notice of such election having been given.

Removal from Office

Ø An inability to fulfill the responsibilities of any Executive Board position shall empower the Board, upon a two-thirds majority vote, to move to request that Board Member's resignation. If the Board Member refuses to resign, the Board shall be entitled, upon two-thirds majority, to remove that Board Member from office.

Article VII - Duties of Executive Board Members

Co-Presidents

Ø Preside at all General Meetings of the Organization.

Ø Preside at all meetings of the Executive Board.

Ø Coordinate the work of the officers and committees of the Organization. Delegates position as ex-officio member of all committees among officers. Distributes list of officer assignments to Committee Chairs by October of the school year.

Ø Perform duties that may be assigned by the Organization or the Executive Council.

Ø Prepares an agenda for meetings over which they preside.

Ø The Treasurer and Co-Presidents shall have the authority to sign checks for the Organization. Signatories shall not be related.

Ø At least one Co-President (or Co-President designee) is required to attend the Cabinet Meeting held once a month.

Vice-President, Fundraising

Ø Evaluates effectiveness of fundraising activities throughout the year.

Ø Reviews new programs for introduction to the Organization's activities.

Ø Recommends to the Executive Board fundraising activities for the following year.

Ø Organizes end of year meeting (along with Vice-President Volunteers) of committee chairpersons to evaluate activities and make recommendations to the Executive Board for the following year.

Ø Accountable for all fundraising committees and appropriate reporting on such.

Vice-President, Volunteers

Ø Distributes volunteer sign-up to membership at beginning of the school year.

Ø Creates lists of volunteers for distribution to appropriate committee chairpersons.

Ø Accountable for attracting new position holders.

Ø Distributes committee chairperson information packet and ensures that committee summary sheet is returned by committee chairperson.

Ø Organizes end of year meeting (with Vice-President Fundraising) of committee chairpersons to evaluate activities and make recommendations to the Executive Board for the following year.

Secretary

Ø Records and distributes, prior to the next meeting, minutes of all meetings for the Organization and the Executive Board.

Ø Keeps an accurate record of attendance at all meetings.

Ø Sends correspondence as directed by the Executive Board.

Ø Accountable for newsletter publishing, as well as newsletter committee.

Ø Responsible for PTP information on the MagnetMiddle.Org website and for maintaining the mailing list for Scofield_PTP@Hotmail.com.

Treasurer

Ø Drafts an operating budget for the upcoming school year with the assistance of the Budget Planning Committee. This budget shall be presented for approval to the Executive Board at their summer meeting and to the Organization at the first general meeting of the school year.

Ø Maintain custody of all funds of the Organization.

Ø Keep a full and accurate account of receipts and expenditures.

Ø Make disbursements in accordance with the approved budget, as authorized by the Organization, upon presentation of a written request from the President or appropriate committee chairperson.

Ø The Treasurer and Co-Presidents shall have the authority to sign checks for the Organization. Signatories shall not be related.

Ø Present a financial statement at every meeting of the Organization and at other times at the request of the Executive Board.

Ø Make a full report at the close of the fiscal year. This will be presented to the membership at the first meeting of the school year immediately following the close of the fiscal year.

Ø Maintain books of accounts and records as shall be sufficient to establish the items of gross income, receipts, and disbursements of the Organization.

Ø Prepare the annual tax return of the Organization due November 15 of each year following the close of the Organization's fiscal year.

Ø The Treasurer's records are open for review upon request as required by law.

Ø Accountable to oversee all on going events.

Board Members at Large

Ø Serve as a committee chair the year they fill the Member at Large position.

Ø Attend a minimum of two Board of Education Meetings per year, as the representative of the Organization.

Ø PT Council Representative (or designee) shall attend all PT Council Meetings, held once a month and report back to the Executive Board and the General PTP, monthly

Ø Board of Education Representative (or designee) shall attend all Board of Education meetings, held once a week and report back to the Executive Board and the General PTP, monthly.

All Executive Board Members Shall:

Ø Perform the duties in these by-laws and those assigned by the Executive Board.

Ø Deliver to their successors all official material by June 30.

Ø Represent the Organization at Board of Education meetings and at meetings of outside organizations whose actions impact the Magnet Middle School (e.g. Planning Board, Board of Representatives), as delegated by the Co-Presidents.

Article VIII - General Membership Meetings

Ø Regular meetings of this Organization shall be held at such times as determined by the Board, but in no event shall there be less than five regular meetings per school year. General meetings will have either a business or educational focus, as indicated by the agenda.

Ø Special meetings may be called by the Board or by a petition filed with the President and Secretary and signed by at least ten members.

Ø Adequate notice of time, place and agenda shall be given to all members as to all meetings.

Ø The annual meeting shall be the last meeting of the school year.

Ø The privilege of holding office, introducing motions, debating, and voting shall be limited to members of this Organization.

Ø Unless otherwise specified herein, a simple majority of members present at a meeting shall be required to carry any motion or resolution.

Article IX - Standing and Special Committees

Ø The Executive Board may create such standing committees, excluding Nominating Committee, before the start of the school year, as it may deem necessary to promote the objectives and carry on the work of the Organization.

Ø The chairperson of each committee shall present a plan of work to the Executive Board. No committee work shall be undertaken without the consent of the officer designated as the Board representative to the committee.

Ø As delegated by the Co-Presidents, an officer shall be a member, ex-officio, of all committees of the Organization. This officer is empowered to grant Executive Board approval for committee work. The committee chairperson shall be informed of the designated officer prior to beginning work.

Ø The Budget Planning Committee shall consist of the Treasurer and Co-Presidents, and any other members of the Executive Board deemed appropriate by the group. This committee is directed to meet with grade level leaders twice yearly; once in the spring to seek feedback about the year's budget and request input into planning prior to the summer meeting of the Executive Board. They are further directed to meet with grade level leaders prior to the first general meeting of the Organization to discuss grade level allocations as proposed for the coming year.

Article X - Council Membership

Ø The Organization shall be represented in meetings of the Parent-Teacher Council by the Co-Presidents and/or the elected PT Council delegate.

Ø The organization shall pay annual dues and insurance to the Parent-Teacher Council, as provided in PT Council's by-laws.

Ø The Organization maintains its tax-exempt status through the group determination letter of PT Council.

Ø The Organization accepts and supports the goals of Parent-Teacher Council as stated in their Mission Statement.

Ø The Organization will furnish a copy of the annual tax return to PT Council no later than December 15.

Article XI - Fiscal Year

Ø The fiscal year of the Organization shall be July 1 through June 30.

Article XII - Parliamentary Authority

Ø Robert's Rules of Order, Revised shall govern the Organization in all cases in which they are applicable and in which they are not in conflict with these by-laws.

Ø At least one Co-President (or Co-President designee) is required to attend the Cabinet Meeting held once a month.

Article XIII - Amendments

Ø These by-laws may be amended at any general meeting of the Organization, by a two-thirds vote of the members present, provided that written notice of the proposed amendment shall have been given at least ten days in advance.

Ø A committee may be appointed to submit a revised set of by-laws as a substitute for the existing by-laws only by a majority vote at a general meeting of the Organization or by a two-thirds vote of the Executive Board. The requirements for adoption of a revised set of by-laws shall be the same as in the case of an amendment.

Amended: Wednesday, February 2, 2005
Adopted: Wednesday, February 2, 2005